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Distribution Operational Executive
Surabaya
Contract
Job Descriptions
JALA is looking for Distribution Operational Executive who will be responsible for managing purchase administration, sales order processing, inventory control, and operational reporting. The role ensures accurate documentation, timely coordination with suppliers and customers, effective stock monitoring, smooth delivery processes, and reliable reporting to support efficient business operations.
Roles & Responsibilities

  1. Purchase Management a. PO Administration Process: Create, send, and properly archive Purchase Orders (PO) to suppliers in a timely manner. b. Supplier Coordination: Maintain communication with vendors regarding delivery schedule confirmation and product stock availability. c. Receiving Verification: Ensure that received goods match the specifications, quantity, and quality stated in the PO.

  2. Sales & Order Processing a. Sales Order Processing: Input and verify incoming customer orders into the system. b. Delivery Scheduling: Arrange delivery priorities and schedules to ensure goods reach customers according to the agreed lead time. c. Delivery Documentation: Prepare all delivery-related supporting documents (Delivery Order, Invoice, etc.) accurately.

  3. Inventory Control a. Inventory Updates: Record inventory movements (inbound/outbound) in real time to maintain accurate stock data. b. Delivery Tracking: Monitor the status and location of goods during distribution until received by the customer (POD – Proof of Delivery). c. Stock Reconciliation: Conduct regular checks between system records and physical stock in the warehouse (stock opname).

  4. Reporting a. Operational Reports: Prepare daily/weekly/monthly reports related to purchasing and sales volumes. b. Issue Evaluation: Report any product returns, delivery delays, or product damage occurring during the distribution process. c. Digital & Physical Filing: Manage transaction databases in an organized manner to facilitate audits and data tracking.

Skills & Capabilities

  1. Education: Minimum Bachelor’s degree (S1), preferably in Industrial Engineering, Logistics Management, or a related field.

  2. Technical Skills a. Proficient in using Microsoft Office, especially Microsoft Excel (VLOOKUP, Pivot Tables, etc.). b. Good understanding of supply chain processes and general ERP/Logistics systems.

  3. General Competencies a. Able to work effectively both independently and as part of a team. b. Detail-oriented in documentation and reporting. c. Possess strong communication skills for coordination with suppliers and customers.

Recruitment Stages
  • HR Interview
  • User Interview
Benefits
Health Insurance
Mandatory support that we provide through BPJS Kesehatan and additional private insurance (only for permanent employees).
Employment Benefits
Accommodating employment security through the BPJSTK program.
Annual Bonus Scheme
Applies to all staff with a value of up to 10% of salary (*T&C applies).
Hybrid Work System
Flexible start and end working hours according to your responsibilities.
Employee Development
Encouraging every Warga JALA to continue developing by providing interesting classes and discussions in various fields.
Fun Events
Monthly agenda to maintain the mood and comfort of Warga JALA.
Interested in this role?
About JALA
JALA is a technology company in the aquaculture industry that develops solutions to increase aquaculture production, profitability, and sustainability. The products and services produced by JALA are implemented in the entire cultivation process to the industrial supply chain. JALA provides end-to-end solutions, starting from the planning phase, access to capital, cultivation operations, handling harvests, opening market access, and ensuring the entire process prioritizes sustainability.
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